Rome, November 17, 2017 - 22.22
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SICO

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The PublicAdministration Personnel Analysis System (Il Sistema Conoscitivo del personale dipendente dalle amministrazioni pubbliche - SICO)

The Public Administration Personnel Analysis System (SICO) is the automated system used by the Inspectorate General for Personnel Regulations and the Analysis of Public Sector Labour Costs (IGOP) to collect data about public sector employment. In 2002 SICO has replaced the old paper-based process that was used to upload the data to the Personnel database, with the objective of making the process of data acquisition, management and exploitation more systematic, homogeneous and flexible.

The process of data acquisition is now web-based and it has substantially reduced the time required to enter the data into the system. Each Public Administration inputs its data directly into the SICO information system and corrects the anomalies reported by the system and the monitoring offices.

The flow of information collected through SICO allows to carry out the control of the cost of public sector employment - introduced by Title V of the "General rules concerning the Public Administration labour system - Norme generali sull'ordinamento del lavoro alle dipendenze delle amministrazioni pubbliche" Legislative Decree n. 165/2001 - following the entire expenditure formation cycle:

a) Planning (using the models attached to the Budget Estimate -for Central Government Administrations only)

b) Monitoring (analyzing the monthly expenditure flows recorded by the information systems and through specific quarterly sample surveys)

c) Assessment (using the information provided by the reports on the actual results - risultanze di consuntivo - concerning the total number of employees and personnel composition, expenditure, broken down to the single items of pay (Annual Count - Conto Annuale), and also the activities that have been carried out, with the indication of the corresponding time and human resources that have been used - to allow the evaluation of the results).

Among the main data acquired through SICO, with a different periodicity depending on the type of survey, there are personnel data (hired, retired, active on 31/12, etc..), expenditure data (salary and wage, supplementary components of pay and contributions) and the data on the activities that have been carried out by the Administrations together with the products and services they have provided.

Some of the main uses of public sector employment data collected through SICO for the Annual Count (Conto Annuale) survey are:

- Government (preparation of public finance documents - Economic and Financial Planning Document (DPEF), Financial Law, Budget Bill; evaluation of the financial resources needed for the implementation of measures concerning public administration personnel; evaluation of staffing requirements);

- Parliament (control of the technical reports that accompany the legislation);

- Court of Accounts (report on the cost of public sector labour that must be submitted to Parliament according to art. 60 of Legislative Decree n. 165/2001, and certification of the charges included in the technical reports that are enclosed with the National Collective Work Agreements (CCNL) signed by the Agency for the representation of public administrations in collective bargaining (ARAN) for the personnel of the various bargaining sectors);

- National Institute of Statistics (ISTAT);

- Sectoral studies (by public or private Institutions);

- Collective bargaining (ARAN).

The organizational model of the SICO system involves the following organizations and functions:

- Institutions: the public sector institutions that are required to submit their data by the provisions of Title V of Legislative Decree n. 165/2001 and that input the data directly into the information system.

- First level monitoring office (Uffici di monitoraggio di primo livello): is the office of the State General Accounting Department - RGS (Central Budget Office - Ufficio Centrale di Bilancio - UCB) for Central Administrations; Provincial Accounts Offices (Ragioneria Provinciale - RPS) for local Administrations) that has the responsibility of verifying the information entered into the system, after the system has performed a series of automated controls based on the cross-checking of different types of information (validation phase).

- Second level monitoring office (Ufficio di monitoraggio di secondo livello): it is represented by the Inspectorate General for Personnel Regulations and the Analysis of Public Sector Labour Costs (IGOP) that designs and manages the surveys, performs the final validation of the data and is responsible for their dissemination (approval phase).